Executive Assistant to Finance Director

Part Time – THX Cambridge, Great Barford, Hybrid. 20 hours per week. Monday to Friday.

At THX, we are committed to transforming tool hire expectations within the UK construction industry by providing a hire experience that goes beyond the ordinary for specialist contractors. Helping our customers thrive through delivering an unparalleled hire experience to Mechanical, Electrical, Drylining, HVAC & SFS Specialists since 2006.

We are a dynamic, fast-growing company and have an exciting opportunity for someone looking to embark on their next chapter.

Join us and become part of a team that’s passionate about delivering unparalleled customer service and creating meaningful customer relationships.

what are we looking for?

The Executive Assistant will provide high-level administrative support to the Finance Director, ensuring efficient management of daily operations with a primary focus on complex calendar coordination, email triage, and workflow prioritisation.

This role requires exceptional organisational skills, discretion, and the ability to proactively manage competing demands in a fast-paced environment.

what will you be doing?

Your responsibilities will include:

Calendar Management

• Manage and maintain a complex, dynamic calendar for the Finance Director.
• Coordinate internal and external meetings, calls, and appointments.
• Prioritise and schedule commitments based on urgency, strategic importance, and time constraints.
• Anticipate scheduling conflicts and proactively resolve them.
• Ensure the Finance Director is prepared for meetings with relevant materials and background information.

Email & Communication Management

• Monitor, organise, and triage the Finance Director’s inbox.
• Draft, proofread, and send professional correspondence when required.
• Identify action items, flag urgent matters, and ensure timely follow-up.
• Maintain strict confidentiality when handling sensitive information.

Administrative Support

• Prepare meeting agendas, minutes, and follow-up summaries.
• Assist with the creation and formatting of documents, spreadsheets, and presentations (Excel and PowerPoint).
• Maintain organised digital filing systems for quick access to key information.
• Support travel arrangements and logistics (if applicable).

Operational Support

• Liaise with internal departments, senior leadership, and external stakeholders.
• Assist with project tracking and deadline management for finance-related initiatives.
• Support ad-hoc tasks to ensure the Finance Director’s time is used effectively.

what we would like to see:

Essential experience, skills & attributes for the role:

• Proven experience as an Executive Assistant, Personal Assistant, or similar senior administrative role.
• Strong experience managing complex calendars and high-volume email inboxes.
• Excellent written and verbal communication.
• Proficiency in Microsoft Excel (e.g., formatting, formulas, data organisation) and PowerPoint (e.g., building and polishing executive-level decks).
• Strong organisational skills with the ability to multitask and prioritise effectively.
• High level of professionalism, discretion, and confidentiality.
• Proactive, anticipatory, and able to take initiative.
• • Highly detail-oriented and committed to accuracy.
• Calm and composed when handling multiple or shifting priorities. • Strong relationship-building and interpersonal skills

Desirable experience, skills & attributes for the role:

• Experience supporting a Finance Director, CFO, or other senior finance leader.
• Familiarity with basic financial documents and reporting.
• Experience working in a fast-paced or complex organisational environment.

what will you get in return?

THX is No Ordinary workplace! In exchange for helping us do a great job and continue to grow our business, we offer a comprehensive rewards package and genuine career development opportunities.

Benefits include:

• Recharge with 25 Days Holiday (with Bank Holidays on top).
• Looking after your future with a company pension.
• Special recognition and rewards incentives.
• NO MORE PACKED LUNCHES: Enjoy access to our fully stocked kitchens, filled with snacks and treats to keep you fuelled throughout the day.

And that’s not all…

NO ORDINARY WORKPLACE

On top of our great rewards package, we’ve cultivated a friendly, energetic, and collaborative workplace, where ‘Team’ really does mean team.

Take a moment to explore our THX CAREERS and THX CULTURE pages. You’ll find more details about all of our great benefits, meet some team members, and get a glimpse into what life is like at THX.

sounds great. how do i apply?

If you like what you see and feel like you could be the right person for this role, please apply by completing the Application Form at the bottom of this page.

Alternatively, you can send your CV with a cover letter to our HR Department, careers@thxuk.com

Whilst we value qualifications and experience, don’t let a few unchecked boxes discourage you. If the role aligns with your skills and aspirations, we welcome your application.

And, if this role isn’t right but you feel you have something to bring to the table, please send your CV and a cover letter for general consideration.

Job Type: Full-Time. Permanent.